One of my mentors once said that “every problem is a communication problem.” At the time, my mind was blown, but the more I progress in communication scholarship, the more I find this statement to ring true. This seems to be relevant in many discussions of knowledge management over the course of the semester. As a communication researcher, I find myself looking for ways the relationships we form as organizational members shape the ways we create and share knowledge. These relationships are especially important when approaching knowledge management in high-risk, emergency, or crisis situations.
Massingham (2010) examined the effectiveness of a decision tree method for managing organizational risk within the Royal Australian Navy, which informed the development of an alternative model centered on constructs from the field of knowledge management. He details the similarities between risk and knowledge management. Both may inform employees, highlight the importance of action, and stress the significance of lessons learned. By marrying concepts from risk management and knowledge management, Massingham (2010) developed a Knowledge Risk Management (KRM) framework. This framework aids in evaluating how knowledge can lead to better risk management and helps to examine how the knowledge management process may inform risk management strategies.
Massingham (2010) makes a clear case for the inclusion of knowledge management constructs in risk management. He stresses that this would (1) offer greater insight of organizational risk, (2) reduce the environmental complexity among organizations by identifying salient, significant risks, (3) address cognitive bias of risk perception on the individual level, (4) provide ways to navigate the boundaries of risk event to the knowledge management, and (5) foster inter-organizational collaboration among employees with the necessary expertise. The KRM model would ideally bolster dialogue and more objective assessments of organizational issues.
The question remains – what role does trust play in the marriage of knowledge & risk?
There are many fellow bloggers who have discussed the role that trust plays in crisis response (see Abigail’s thoughts). Additionally, during an emergency or crisis, who determines organizational leadership (see Rachel’s post here)? Who determines what knowledge to share and how?
Ibrahim and Allen (2012) address these questions in their research on crisis in the oil industry. They stress the central role that information sharing plays in emergency responses related to offshore oil drilling. Information sharing needs to (1) foster a shared understanding among emergency responders, (2) aid in collective decision-making, (3) allow for the coordination of action, and (4) contribute to how responders follow instructions. These functions look great on paper, but can we apply these practices in high-stress, and perhaps volatile, situations?
There were many key issues that organizational members of a multinational oil company revealed in this study, including the importance of knowledge, training, and the application of emergency procedures. Moreover, they stressed the significance of human interaction during emergency. Ibrahim and Allen (2012) view human interaction in this context through a socio-physical lens, which includes situational, affective, and cognitive aspects. The affective element stands out to me as this includes how organizational members may feel about one another, which goes back to the relational maintenance required to achieve optimal information sharing and seeking. Ibrahim and Allen (2012) offer ways to effectively approach communication among emergency responders including sharing clear, concise, and accurate information in a timely manner with a calm and confident tone. However, they neglect to provide ways to foster relationships and trust among responders. As I have stated many times before, knowledge management is a relational process. Even good communication can fail in the presence of poor relationships.
Ibrahim, N. H., & Allen, D. (2012). Information sharing and trust during major incidents: Findings from the oil industry. Journal of the American Society of Information Science and Technology, 63(10), 1916-1928. doi:10.1002/asi.22676.
Massingham, P. (2010). Knowledge risk management: A framework. Journal of Knowledge Management, 14(3), 464-485. doi:10.1108/13673271011050166